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Staff Notification System

Objective: Keep staff more informed on key information so nothing is missed.

Feature: A new notification system with,

  • More channels for communication e.g Push Notifications, SMS and Email

  • More Notification options (see below)

  • Flexibility about what to receive to avoid oversharing, each staff member chooses what they want and dont want to receive.

Purchases

  • Membership Purchased

  • Credit Pack Purchased

  • Product Purchased

Membership Management:

  • Membership Cancelled

  • Membership Paused

  • Membership Price Changed

  • Membership Contract Date Changed

Bookings

  • Class Booking

  • Class Booking From Waitlist

  • Class Booking Cancelled

  • Class Booking Late Cancelled

  • Appointment Booked (can we have 2 separate automations: for appointments with staff and with a facility?)

  • Appointment Cancelled

  • Appointment Rescheduled

Payments

  • Payout Paid

  • Stripe Account Information Required

  • Stripe Account Information Insufficient

  • Stripe Account Restricted

  • Dispute Raised

  • Dispute Countered

  • Dispute Lost

  • Dispute Won

  • Refund Issued

  • Credit Applied

  • Invoice Written Off

Leads

  • New Lead

  • New Trial

Tasks

  • New Task Assigned

  • Task Due

Access

  • Alerts for multiple successful unlocks in short time (Tailgating prevention)

  • Consider other access related notifications

    Users

  • New user created (mostly just club owners want to get this notification, not staff members)

Status: Scheduled9 comments

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Comments9

  • Support Gymflow

    •

    Jan 9

    A club has noted they would prefer for any of the automated email times, if they could choose to display them as AM/PM instead of only 24 hour time.

    • Isaac Buchanan

      Team•

      Jan 12

      All emails will be updated to AM/PM! 😀

  • Isaac Buchanan

    Team•

    Oct 16, 2025

    Hey @Josh Waters ,

    I’ve merged your suggestion with this feature we have already finished planning on and are due to start soon.

    It’s an inbox in the staff app that allows you (and other staff) to set up customised alerts for them and have it all in one place with optional push notification.

    Have a look at the list of available alerts and let me know if you need any additional alerts added.

    Kind regards,

  • Sam Collins

    •

    Aug 19, 2025

    Being able to determine which notifications go to certain staff members (vs. going to all) would be great!

  • Isaac Buchanan

    Team•

    May 18, 2025

    Hey @Studio One I’ve merged your suggestion into this one and add a task notification to the list. Good suggestion, I think a remind is good for peace of mind so will include in the list.

  • Jeff Burmann

    •

    Mar 12, 2025

    I have set up automations to send some of these notifications to my teams slack channel using zapier. Would be nice within the app, but thats my work around.

    • Isaac Buchanan

      Team•

      Mar 13, 2025

      Thats great you got it linked with Slack, perfect! Great work around for the time being.

  • Tammy Foxx

    •

    Feb 13, 2025

    I would like to be notified when there is a new lead. Unfortunately, at the moment I have it set up for me to receive a bcc email. However, this will only trigger if the lead says they are okay with receiving emails. This means at the moment, I have to remember to check for leads. An automation would a great improvement.

  • [Deleted User]

    •

    Dec 8, 2024

    To the customer and to admin! No notification is causing confusion. Thank you!