Staff Notification System
Objective: Keep staff more informed on key information so nothing is missed.
Feature: A new notification system with,
More channels for communication e.g Push Notifications, SMS and Email
More Notification options (see below)
Flexibility about what to receive to avoid oversharing, each staff member chooses what they want and dont want to receive.
Purchases
Membership Purchased
Credit Pack Purchased
Product Purchased
Membership Management:
Membership Cancelled
Membership Paused
Membership Price Changed
Membership Contract Date Changed
Bookings
Class Booking
Class Booking From Waitlist
Class Booking Cancelled
Class Booking Late Cancelled
Appointment Booked (can we have 2 separate automations: for appointments with staff and with a facility?)
Appointment Cancelled
Appointment Rescheduled
Payments
Payout Paid
Stripe Account Information Required
Stripe Account Information Insufficient
Stripe Account Restricted
Dispute Raised
Dispute Countered
Dispute Lost
Dispute Won
Refund Issued
Credit Applied
Invoice Written Off
Leads
New Lead
New Trial
Tasks
New Task Assigned
Task Due
Access
Alerts for multiple successful unlocks in short time (Tailgating prevention)
Consider other access related notifications
Users
New user created (mostly just club owners want to get this notification, not staff members)
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Comments9
Support Gymflow
Jan 9
A club has noted they would prefer for any of the automated email times, if they could choose to display them as AM/PM instead of only 24 hour time.
Isaac Buchanan
Jan 12
All emails will be updated to AM/PM! 😀
Isaac Buchanan
Oct 16, 2025
Hey @Josh Waters ,
I’ve merged your suggestion with this feature we have already finished planning on and are due to start soon.
It’s an inbox in the staff app that allows you (and other staff) to set up customised alerts for them and have it all in one place with optional push notification.
Have a look at the list of available alerts and let me know if you need any additional alerts added.
Kind regards,
Sam Collins
Aug 19, 2025
Being able to determine which notifications go to certain staff members (vs. going to all) would be great!
Isaac Buchanan
May 18, 2025
Hey @Studio One I’ve merged your suggestion into this one and add a task notification to the list. Good suggestion, I think a remind is good for peace of mind so will include in the list.
Jeff Burmann
Mar 12, 2025
I have set up automations to send some of these notifications to my teams slack channel using zapier. Would be nice within the app, but thats my work around.
Isaac Buchanan
Mar 13, 2025
Thats great you got it linked with Slack, perfect! Great work around for the time being.
Tammy Foxx
Feb 13, 2025
I would like to be notified when there is a new lead. Unfortunately, at the moment I have it set up for me to receive a bcc email. However, this will only trigger if the lead says they are okay with receiving emails. This means at the moment, I have to remember to check for leads. An automation would a great improvement.
[Deleted User]
Dec 8, 2024
To the customer and to admin! No notification is causing confusion. Thank you!